Website Privacy Policy - Colorado Longitudinal Study

Colorado Longitudinal Study Privacy Policy Last modified: April 1, 2022

1. Introduction

This Privacy Policy describes how COLS collects and uses Personal Data about you through the use of our website, and through email, text, and other electronic communications between you and COLS.

Colorado Longitudinal Study (“COLS,” or “we,” “our,” or “us”) respects your privacy, and we are committed to protecting it through our compliance with this Privacy Policy. This Privacy Policy (our “Privacy Policy”) describes the types of information we may collect from you or that you may provide when you visit or use our website located at https://colostudy.org and https://portal.colostudy.org (collectively our “Sites”). This policy applies to information we collect:

on our Sites;
in email, text, and other electronic messages between you and our Sites;
when you interact with our advertising and applications on third party websites and services, if those applications or advertising include links to this policy.

It does not apply to information collected by:

us offline or through any other means, including on any other website operated by COLS or any third party;
any third party, including through any application or content (including advertising) that may link to or be accessible from or on the Sites.

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Sites. By accessing or using our Sites, you agree to this Privacy Policy. This Privacy Policy may change from time to time (see Changes to Our Privacy Policy). Your continued use of our Sites after we make changes is deemed to be acceptance of those changes, so please check this Privacy Policy periodically for updates.

2. Children Under the Age of 16

Our Sites are not intended for children under the age of 16 and children under the age of 16 are not permitted to use our Sites. We will remove any information about a child under the age of 16 if we become aware of it.

Our Sites are not intended for children under 16 years of age. No one under age 16 may provide any information to or through the Sites. We do not knowingly collect Personal Data from children under 16. If you are under 16, do not use or provide any information on or in our Sites or on or through any of their features, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received Personal Data from a child under 16 without verification of parental consent, we will delete that information. If you believe we might have any information from a child under 16, please contact us at privacy@colostudy.org or call us at 303-735-7112.

3. Information We Collect About You and How We Collect It

We collect different types of information about you, including information that may directly identify you, information that is about you but individually does not personally identify you, and information that we combine with our other users. This includes information that we collect directly from you or through automated collection technologies.

Generally We collect several types of information from and about users of our Sites, specifically information:

by which you may be personally identified, such as name, postal address, shipping address, e-mail address, home, work, and mobile telephone numbers, date of birth, salary or other personal financial information, medical history and health information, racial and ethnical origin, and sexual orientation and preferences (“Personal Data”);
that is about you but individually does not identify you, such as traffic data, logs, referring/exit pages, date and time of your visit to or use of our Sites, error information, clickstream data, and other communication data and the resources that you access and use on or through our Sites; or
about your Internet connection, the equipment you use to access or use our Sites and usage details.

We collect this information:

directly from you when you provide it to us;
automatically as you navigate through or use our Sites. Information collected automatically may include estimated or precise geo-location, usage details, IP addresses, and information collected through cookies and other tracking technologies; and
from third parties.

Information You Provide to Us The information we collect on or through our Sites is:

Personal Data such as the data identified above;
information that you provide by filling in forms on our Sites. This includes information provided at the time of registering to use our Sites, using our services or other services available through the Sites, or requesting further services. We may also ask you for information when you report a problem with our Sites;
records and copies of your correspondence (including email addresses), if you contact us; and
details of transactions you carry out through our Sites.

Information We Collect Through Automatic Data Collection Technologies As you navigate through and interact with our Sites, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, specifically:

details of your visits to our Sites, such as traffic data, location, logs, referring/exit pages, date and time of your visit to or use of our Sites, error information, clickstream data, and other communication data and the resources that you access and use on or in the Sites; and
information about your computer, mobile device, and Internet connection, specifically your IP address, operating system, browser type, and App version information.

The information we collect automatically may include Personal Data or we may maintain it or associate it with Personal Data we collect in other ways or receive from third parties. It helps us to improve our Sites and to deliver a better and more personalized service by enabling us to:

estimate our audience size and usage patterns;
store information about your preferences, allowing us to customize our Sites according to your individual interests;
recognize you when you return to our Sites.

The technologies we use for this automatic data collection may include:

Cookies (or browser cookies). We and our service providers may use cookies, web beacons, and other technologies to receive and store certain types of information whenever you interact with our Sites through your computer or mobile device. A cookie is a small file or piece of data sent from a website and stored on the hard drive of your computer or mobile device. On your computer, you may refuse to accept browser cookies by activating the appropriate setting on your browser, and you may have similar capabilities on your mobile device in the preferences for your operating system or browser. However, if you select this setting you may be unable to access or use certain parts of our Sites. Unless you have adjusted your browser or operating system setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Sites.
Google Analytics. We use Google Analytics, a web analytics service provided by Google, Inc. (“Google”) to collect certain information relating to your use of our Sites. Google Analytics uses “cookies” to help our Sites analyze how users interact with the websites. You can find out more about how Google uses data when you visit our Sites by visiting “How Google uses data when you use our partners’ sites or apps”, (located at google.com/policies/privacy/partners/). We may also use Google Analytics Advertising Features or other advertising networks to provide you with interest-based advertising based on your online activity. For more information regarding Google Analytics please visit Google’s website, and pages that describe Google Analytics, such as www.google.com/analytics/learn/privacy.html.

4. How We Use Your Information

We use your Personal Data for various purposes described below, including to:

provide our Sites to you;
provide services to you;
provide you with information you request from us;
enforce our rights arising from contracts;
notify you about changes; and
provide you with notices about your account.

We use information that we collect about you or that you provide to us, including any Personal Data:

to provide our Sites and their functionality, contents and services to;
to provide our services to you;
to provide you with information, or services that you request from us or that may be of interest to you;
to provide you with notices about your COLS account;
to contact you in response to a request;
to fulfill any other purpose for which you provide it;
to carry out our obligations and enforce our rights arising from any contracts entered into between you and us;
to notify you about changes to our Sites or any services we offer or provide though them;
to share with other organizations for research purposes. Whenever we share your information with other organizations, it will be de-identified;
in any other way we may describe when you provide the information; and
for any other purpose with your consent.

We may also use your information to contact you about services that may be of interest to you, including through newsletters. If you wish to opt-out of receiving such communications, you may do so at any time by clicking unsubscribe at the bottom of these communications. For more information, see Choices About How We Use and Disclose Your Information.

5. Disclosure of Your Information

We do not share, sell, or otherwise disclose your Personal Data for purposes other than those outlined in this Privacy Policy. We disclose your Personal Data to a few third parties, including:

our affiliates and third party service providers that we use to support our operations;
to a company we merge, acquire, or in the event of change in structure of our company of any form;
to comply with our legal obligations;
to enforce our rights; and
with your consent.

We do not share, sell, or otherwise disclose your Personal Data for purposes other than those outlined in this Privacy Policy. However, we may disclose aggregated information about our users, and information that does not identify any individual, without restriction. We may disclose Personal Data that we collect or you provide as described in this Privacy Policy:

to affiliates, contractors, service providers, and other third parties we use to support our operations. The services provided by these organizations include providing IT and infrastructure support services, and ordering, marketing, and payment processing services;
to a successor in the event of a merger, restructuring, reorganization, or dissolution of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by COLS about our Sites users are among the assets transferred;
to fulfill the purpose for which you provide it;
for any other purpose disclosed by us when you provide the information;
with your consent.

We may also disclose your Personal Data:

to comply with any court order, law, or legal process, including to respond to any government or regulatory request;
to enforce or apply our Terms of Use and other agreements; and
if we believe disclosure is necessary or appropriate to protect the rights, property, or safety of COLS, our users, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.

6. Choices About How We Use and Disclose Your Information

We offer you choices on how you can opt out of our use of tracking technology, disclosure of your Personal Data for our advertising to you, and other targeted advertising.

We do not control the collection and use of your information collected by third parties described above in Disclosure of Your Information. These third parties may aggregate the information they collect with information from their other customers for their own purposes. In addition, we strive to provide you with choices regarding the Personal Data you provide to us. We have created mechanisms to provide you with control over your Personal Data:

Tracking Technologies and Advertising. You can set your browser or operating system to refuse all or some cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of our Sites may then be inaccessible or not function properly.
Disclosure of Your Information to Affiliates and Third Parties. COLS will not disclose or distribute your Personal Data to our affiliates and third parties for their promotional purposes.

7. Your Rights Regarding Your Information and Accessing and Correcting Your Information

You may contact us to access or change your Personal Data.

You may notify us through the Contact Information below of any changes or errors in any Personal Data we have about you to ensure that it is complete, accurate, and as current as possible or to delete your account.

8. Data Security

Information transmitted over the Internet is not completely secure, but we do our best to protect your Personal Data. You can help protect your Personal Data and other information by keeping your password to our Sites confidential.

We have implemented measures designed to secure your Personal Data from accidental loss and from unauthorized access, use, alteration, and disclosure. We use encryption technology for information sent and received by us. The safety and security of your information also depends on you. Where you have chosen a password for the use of our Sites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. Unfortunately, the transmission of information via the Internet is not completely secure. Although we do our best to protect your Personal Data, we cannot guarantee the security of your Personal Data transmitted to, on or through our Sites. Any transmission of Personal Data is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Sites, or in your operating system.

9. Changes to Our Privacy Policy

We will post any changes to our Privacy Policy on our Sites. If we make material changes to our Privacy Policy, we may notify you of such changes through your contact information and invite you to review (and accept, if necessary) the changes.

We may change this Privacy Policy at any time. It is our policy to post any changes we make to our Privacy Policy on this page with a notice that the Privacy Policy has been updated on the Website’s home page or the App’s home screen. If we make material changes to how we treat our users’ Personal Data, we will notify you by email to the email address specified in your account and/or through a notice on the Website’s home page. The date this Privacy Policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Sites and reviewing this Privacy Policy to check for any changes.

10. Contact Information

You may contact us through the contact information below.

If you have any questions, concerns, complaints, or suggestions regarding our Privacy Policy or otherwise need to contact us, you may contact us at the contact information below or through the “Contact Us” page on or in our Sites.

How to Contact Us:

Colorado Longitudinal Study
13001 E. 17^th Place, Bldg 500, Mailstop F565
Aurora, CO 80045

Telephone: 303-735-7112
Email: privacy@colostudy.org